How does Recopta recover missed call revenue?

When a call goes unanswered, Recopta automatically texts the patient back within 90 seconds with a booking link. Most patients respond before they call a competitor — the platform then syncs the new appointment directly into your practice management software.

Which practice management systems does Recopta integrate with?

Recopta integrates with Dentrix, Eaglesoft, Curve Dental, Open Dental, Carestream, and Dolphin, with more integrations added regularly. Setup typically takes under 48 hours.

How does Recopta handle no-shows and cancellations?

Recopta maintains a smart waitlist that fills cancelled slots within minutes. It also risk-scores upcoming appointments and sends reminders to high-risk patients 48 hours in advance. After a no-show, it automatically follows up to rebook.

What is patient reactivation and how does it work?

Inactive patients — those overdue for care by 12 months or more — are identified automatically and sent personalized, timed outreach by SMS and email. Campaigns run without any input from your front desk and report exact dollar amounts recovered per run.

Is Recopta HIPAA compliant?

Yes. Recopta is built on HIPAA-compliant infrastructure with end-to-end encryption. Patient data is never stored outside your authorized systems, and all messaging complies with healthcare communication regulations.

How long does it take to see results?

Most clinics see their first recovered appointment within the first 24 hours of going live. Full monthly recovery figures are typically visible within the first 30 days on the live dashboard.

Revenue Recovery Platform for Dental Clinics

Your clinic is quietly losing
$8,000 every month.

Recopta automatically recovers revenue from missed calls, no-shows, and inactive patients — and shows you every recovered dollar in a live dashboard.

See my clinic's recovery estimate How it works

HIPAA-compliant

No long-term contract

Live in 48 hours

Revenue Recovery This month

Total Recovered

$9,847

+23% vs last mo.

Missed calls answered

$4,120 34 appts

No-shows rebooked

$3,240 27 appts

Inactive patients reactivated

$2,487 19 appts

Weekly recovery trend

Mon Today

Live dashboard — refreshes in real time

"The average private dental clinic loses between $47,000 and $150,000 per year to preventable revenue leaks — most without knowing it."

Dental industry research, 2024

$47K+

Average annual revenue lost per clinic to missed calls and no-shows

38%

Of missed calls never call back — each one is a lost appointment

9×

Reactivating an inactive patient costs 9x less than acquiring a new one

Recopta closes all three leaks — automatically. See how it works.

Missed Call Recovery

Every missed call is a
$120 appointment walking out the door.

When your front desk is with a patient, calls go to voicemail. Most patients don't leave one. Recopta intercepts every missed call, texts the patient back within 90 seconds, and books the appointment — all while your team focuses on the chair.

Responds in 90 seconds — before the patient calls your competitor
Integrates with your existing practice management system
Dashboard shows exactly how much each recovered call is worth

Avg. $4,100/mo recovered per clinic

Missed Call Log — Today

14 Feb 2025

Unknown caller — 2:14 PM

No voicemail left

Recopta replied

2:15 PM · 90s

Sarah M. — 3:47 PM

Existing patient

Booked — $145

Cleaning, 19 Mar

James R. — 4:22 PM

New patient inquiry

Booked — $285

New patient exam, 22 Mar

3 missed calls today $430 recovered

Cancellation Recovery Queue

3 chairs freed

Mark T. — Crown prep, 10:00 AM

Cancelled at 8:32 AM — same day

Recovered

Lisa B. from waitlist confirmed — $580 saved

Anna K. — Hygiene, 2:00 PM

No-show — no contact made

Rebooked

Auto-text sent. Anna rebooked — 28 Mar

David W. — Filling, Tomorrow 9:00 AM

Risk: overdue balance flagged

Reminder sent

Confirmation requested — awaiting reply

Today's recovery $1,160 protected

No-Show & Cancellation Recovery

A cancelled chair costs you
$120–$600. Recopta fills it in minutes.

When a patient cancels or doesn't show, Recopta instantly pulls from a smart waitlist, sends reminders to high-risk appointments, and follows up with no-shows to rebook — all before your team even knows the chair is empty.

Smart waitlist fills cancellations before the slot goes cold
Risk scoring flags likely no-shows 48 hours in advance
Every rebooked slot value is tracked on your live dashboard

Avg. no-show rate drops from 12% to 4%

Inactive Patient Reactivation

You already paid to acquire them.
Reactivate them, don't replace them.

The most profitable new appointment in your clinic is with a patient you already have. Recopta identifies patients overdue for care and sends personalized, timed outreach that brings them back — automatically, at scale, with no extra work from your team.

Targets patients 12–36 months overdue — highest-value segment
Multi-touch outreach: SMS, email, then a follow-up sequence
9x cheaper than acquiring a new patient — with higher lifetime value

Avg. $2,500/mo per 100-patient reactivation run

Reactivation Campaign — Feb 2025 47 patients contacted

01 Feb — Day 1

Initial SMS sent to 47 overdue patients

Personalized by last visit date + treatment type

03 Feb — Day 3

Email follow-up to non-responders (31 patients)

11 patients replied to SMS and booked

07 Feb — Day 7

19 patients rebooked — $2,487 recovered

40.4% conversion rate on inactive list

Revenue per campaign

$2,487

Cost to run

Fully automated

Yes

Pricing

Pays for itself in the first week.

Most clinics recover $4,000–$9,000 in their first month. Recopta costs a fraction of that.

Growth

$497/mo

For clinics with 1–3 chairs

Missed call recovery — unlimited calls
No-show & cancellation recovery
Inactive patient reactivation — up to 200 patients/mo
Live revenue recovery dashboard
Multi-location management

Start with Growth

Find out exactly how much
your clinic is leaving behind.

Book a free 20-minute revenue audit. We'll analyze your call volume, no-show rate, and inactive patient list to calculate your exact recovery potential — in dollars, not percentages.

Book my free revenue audit

No commitment. No credit card. Results in 20 minutes.

Your clinic is quietly losing $8,000 every month.

Every missed call is a $120 appointment walking out the door.

A cancelled chair costs you $120–$600. Recopta fills it in minutes.

You already paid to acquire them. Reactivate them, don't replace them.